Podcast #578


Do you feel like you never have enough time to get everything done, and like you never will?

Like the pressures of the world and your to-do list are in conflict with your dreams and passions and the life you want to live. Time management is a huge industry – with apps, calendars, planners, and hacks of all kinds – and yet, most people still struggle. What gives? I believe we’ve over complicated things, both in our minds, in our standards and in our expectations, and in this episode of The Confidence Podcast, I’m going to teach you the SIMPLE art of planning for success and making time to get things done. You’ll learn time boxing, time assigning and time blocking, and how to implement them so that you get more done in less time and start having the time abundance in life that you desperately crave.

In this episode of The Confidence Podcast, we’re coaching on:

  • The art of planning for success
  • Time Boxing vs. Time Assigning vs. Time Blocking
  • How to be the boss of your time


“Time is really the only capital that any human being has, and the only thing he can’t afford to lose.” – Thomas Edison

“The key is in not spending time, but in investing it.” – Stephen R. Covey

“Time management is an oxymoron. Time is beyond our control, and the clock keeps ticking regardless of how we lead our lives. Priority management is the answer to maximizing the time we have.” – John C. Maxwell

Time is what we want most, but what we use worst.” – William Penn

“The bad news is time flies. The good news is you’re the pilot.” – Michael Altshuler


I married into a super large family, (my husband is one of 9 siblings in a blended family) and so we have a mix of White Elephant gifts and stocking exchanges that we do …the gifts are fun, but the time tohgheter – and the competitiveness of the white elephant exchange is where it’s at.

Whether or not your family gives gifts during the holidays, you get to define how you give to yourself.And the holidays are a great time to do that.

So whether it’s by starting therapy, going easier on yourself during the tough moments, or treating yourself to a day of complete rest – remember to give yourself some love this holiday season. If you’re thinking of starting therapy, give BetterHelp a try. It’s entirely online. Designed to be convenient, flexible, and suited to your schedule.Just fill out a brief questionnaire to get matched with a licensed therapist, and switch therapists any time for no additional charge.      In the season of giving, give yourself what YOU need – with BetterHelp.

Visit BetterHelp dot com slash CONFIDENCEPOD today to get 10% off your first month. That’s better HELP—H – E – L – P—dot com slash CONFIDENCEPOD.



We are afraid to say no.

We procrastinate.

We don’t properly value time.

We don’t want to be time-bound or restricted. 

We believe future time is more abundant than present time.

We wait unnecessarily.

We overcomplicate the system.

We don’t know the difference between our priorities and our preferences.  


Scheduling tasks to be done at a certain time.

Calling the internet provider – not on the to-do list but at a specific time.

Writing that proposal draft that’s hanging over your head or important email.

Pre-assigning your life to yourself 


Deciding ahead of time how long a task will take or how much time you should dedicate to something. 

This is particularly helpful for big creative tasks or “important” tasks. Share advice I gave Nick on writing the final touch points on his book. Decide how many hours it will take. 

Parkinson’s Law states that “work expands to fill the time available for its completion.” In other words, if you give yourself a certain amount of time to complete a task, the task will often take up that entire allotted time, regardless of the actual complexity or required effort. This concept was first articulated by Cyril Northcote Parkinson in a humorous essay published in 1955.


Blocking segments of your calendar to dedicated, predictable tasks. 

No Brown Days by Wayne Cotton

Blue Sky

Green Machine

Red Tape

Mellow Yellow

Systemize your life and categorize certain blocks or days to do certain things.

Take yourself out of overwhelm. 



Don’t hope to be successful.

Decide that you are.

Spend your time on purpose.

Do the things that will elevate your skill set.


Easy success.

Plan it.

Believe it.

Show up for it.

Pivot in it.

Be it before you see it.

Believe everything works out for you.

Believe you are on your way.


Speaker 1 0:00

Do you feel like you never have enough time to get everything done, and like you never will, like the pressures of the world and your to do list are in conflict with your dreams and passions and the life you want to live like you're working hard to get everything done. And yet, there's still always more to do. Your Time management is a huge industry, with apps and calendars and planners and hacks of all kinds. And yet, most people still struggle. So what gives? Well, I believe we're overcomplicating things, both in our minds and in our standards and our expectations. And in this episode of The confidence podcast, I'm going to teach you the simple art of planning for success with your time and making time. To get things done. You're going to learn time blocking, time assigning, and time boxing and how to implement them so that you get more done in less time and start having the time abundance in life that you desperately crave. You're in the right spot. You chose the right episode. Let's dive in. You're listening to the confidence podcast book, go to coaching podcast, oozing with motivation, and easy to implement steps that help you to be bold, and confident in life. I'm your host, Trish Blackwell, internationally recognized competence coach, best selling author, and founder of the College of confidence. I teach go getters in life, how to master their self talk, turn down the volume of self doubt, and get more results in life. So that you can be the difference maker and world changer. God created you to be you were made for more. And today's episode will help you tap into it. Let's go. Hey there, I'm at Trish Blackwell. I'm your host of the competence podcast. And I'm so glad you are here with us today. If you're a new listener, we're so glad you're part of the show. If you're returning if you've listened to all 578 episodes, you're part of the fam, I am so glad you're here. In today's episode, I want to teach you how to have a better relationship with time how to use your time to be more effective, and have a couple systems that I teach within my group coaching program, the College of confidence that are really really game changing, I would be remiss not to teach them and share them with you in a very simple way. Because these techniques have changed my life now, I've always been a highly productive person and immensely gifted at scheduling my time, I accredit that to a mother, who was very, very disciplined, and taught me systems and taught me expectations and how to have a level of responsibility and how I spent my time. But I also attribute it to the fact that I did a sport from age four to 24. That was intense, the competitive swimming at at leat level, which required on average, especially once I was past the age of 11, four hours a day of training. And that meant while I was while I was working sometimes while I was doing in school while I was doing work and school. So my days were often waking up at 430. So that I could work out at a I could train as a specific time. And I didn't have the luxury of not getting things done, I had to manage my time. So effectively out of the pool, that in the pool, I could show up because if I wasn't managing my time out of the pool, I would lose the privilege to be in the pool. And so that is how I really found a lot of freedom in learning how to use my time to work for me. And I want you to know that the timeboxing the time assigning and the time blocking that I'm going to teach you today. They are techniques and techniques only work when you apply them consistently. And I as with anything when we put a technique into place or guardrail into place, it feels restricting a lot of people press back on time management and and time assigning like I'm going to teach you because they go well. I don't want to have to do it that what if I don't feel like it. And that's the first thing we need to drop we need to drop not feeling like doing something at a specific time. And that's the beauty. This takes a lot of the emotional drama out of our relationship with time I'm getting out of myself. This is going to be an incredible episode I cannot wait to dive in. We don't have any new reviews on the podcast and I'm being transparent because I'm asking you to be someone who writes a review. If you haven't yet written a review for the show and you've listened to more than Gosh, five episodes. My ask of you is if it has blessed your life that you would bless the show by just leaving a quick review on iTunes. It helps more people find the show it helps us grow on our reach. Okay, let's warm our brains up about the art of planning for success. If you manage your time you can manage your success. Stephen Covey said the key is not in spending time but in investing it. The way you use your time as an investment time is our most valuable resource. It is more valuable as the it's It has more wealth to it. The capitals of time is more coveted and desirable. And the capital of actual money. Time is Thomas Edison said this time is really the only capital that any human being has. And the only thing he can't afford to lose, and yet most of us lose time all the time. We spin our wheels, we scroll on social, we, we procrastinate, we, we get distracted by other people's lives and stop working on our own because we get discouraged. And we think they're too far ahead. And what's the point we go into that negativity, self critical comparison spiral, and we lose our time, I'm gonna reread that quote to you because it's so powerful time is the only capital that any human being has. And the only thing he can't afford to lose Jhansi Maxwell, the leadership expert said this time management is an oxymoron, time is beyond our control. And the clock keeps ticking regardless of how we lead our lives. Priority management is the answer to maximizing the time that we have. That is what I want to I want to offer to you that what we're doing these three techniques I'm teaching you today are priority management tools, not necessarily time management tools. And so your relationship with time is a commitment to success. If you're an in agreement, your vision for what you want, you map it out, you commit, you don't leave anything to chance you look want you to look at your time and to decide what your priorities are. And then when you learn when you time, a sign and time box and decide when are things going to get done. And you give yourself timelines versus open will I'll work on this or in the month of January, I'll do that we have these vague, vague attachments and tags that we put on our time and our passions. And it's all too loose and too broad. And this is how we lose time. William Penn said this time is what we most want. But we use worst actually, I read that incorrectly. I'm just a small pivot there. It's the same thing. But I want to re emphasize it anyways, time is what we want most. But what we use worst, if you want to be in the top 1%. If you want to be a difference maker in a world changer, one of the simplest ways you can start is by starting to use your time differently starting to say I wouldn't be a person who uses time Well, I want to be a person who people say well, she really went for it. She took the time that she was given her life. And she went all that she went all in, she went all out. That is a girl who decided go for it. And I want that to be what you say about yourself and what other people say about you, I want to invite you to this concept of being the boss of your own time when you are realize that I'm the boss of Time, time is not the boss of me.

Speaker 1 7:55

You will start seeing that you have more time than you think one of the issues that we have with time is that we don't think we have enough. The reality is that if you look around though, we give the same 24 hours, you have the same 168 hours in a week. And yet why are there some people who use that time and they have a lot of they have a lot of other reasons. They have a lot of circumstances. They have children, they have jobs, they have sick parents, they have the same excuses that anyone else might have because we're all living a human experience. And yet, they're still making their time work for them. So no matter what is going on in your life, I just want you to know you can be the boss of time. You can be the boss of your time, and you can use your time well, instead of being somebody who's categorized of not using it. Well I want you to say I'm the boss of my time. Now why do we why why do we have this fledging Ling relationship with time? It's because honestly, I think we're free to say no, I think we overcome it. We stretch ourselves thin. Even in our own minds. We go Yeah, I can do it all but we don't even put the time, actual time. barriers on how long something might take a project a, a new certification, a new degree a the investment you want to have and make in a social circle. Like we're afraid to say no. So we say yes to everything which waters down our Yes, and spreads are times thicker. We're trying to take the same 24 hours and make it 36. The other thing we do is we say well, I'll just cut cut corners on my sleep because that's, that's where I can get some time back. And when you cut the corners of your sleep, you actually I think watered down the quality of the time that you are awake. Our sleep is one of the best habits you can do. One of the best things choices you can make to make your time expand when you are awake. There's so much science behind this. There's so much evidence to those who have who have high levels of sleep hygiene, who sleep the appropriate amount are more productive or more effective, are more socially engaged and emotionally engaged. Your life that you are awake will be better and the time that you're able to use when you are awake will be better than the time that you are. If then if you You were tired, and you had cut your sleep to replace that. So you have to think so we start cutting from the wrong places. we procrastinate. We also, I think we have these quote unquote, time issues because we don't properly value time, we assume we're going to live forever, we assume that there's more hours in the data there are. And we we also I think, we see some people who are really successful. Time map everything we see them plan, we see them schedule, we see them, plan their workouts. And I think sometimes people go, I don't want to be like that. I don't want to be that structured, that restricted. And if you if that resonates with you, and you don't want to be time bound or restricted, I want to invite you into the same concept of a budget, we're looking I want you to look at your time as if you're looking at a budget, we all have the same budgets, same daily budget, 24 hours, how will you spend yours, it's a budget, and budgets, create freedom, the wealthiest people in the world became wealthy, because they follow the budget, they use their budget, to invest, to take risks to do to be rich, to be conservative, to to grow their money, you can do the same thing by to grow your life with the time you've given your budget. And you have put bounds and restrictions and guidelines on how you want to spend your time, I promise you, you will have more time freedom than you thought. Because you'll find my goodness, there's a million ways I've been spinning my wheels, and throwing away my time. I think something else, we also think that the future time is more abundant than the present time we think, Oh, well, I don't have time now. Because my life is crazy. And I have little kids and then my parents are sick, and then this and then that and my husband's you know, maybe he's deployed, we have all these reasons and we tell ourselves in two years, we're gonna have more time, you're not going to have more time in two years, you're gonna have the same amount of time. It's there's going to always going to be things pressing and always going to be opportunities to stretch yourself, then we have been some times I think, overcomplicate the system, the way we think about time. And we think well, I need to before I really put together a good time management system and a good calendar for the year ahead, I need to like it needs to be perfect. And then you spend all of your free time looking at schedules and planners and systems and debating if you should do a digital one or a paper one. And should you do a Passion Planner, or a panda planner. And then you go into the YouTube vortex of looking at people who follow and organize their life. And all of a sudden you're watching videos about which planners best that leads you to somebody who's home organizing, and then you start thinking about how you need to reorganize your pantry and your children's potential your children's closets, and then you get distracted and you go down the rabbit hole of them looking up, maybe a professional organizer because you already feel bad about yourself, the fact that you are not more organized like these people who have YouTube videos, whose whole profession is to be organized, and to inspire you not to make you feel bad. And then you have somehow spent five or six hours and now you're an hour past your bedtime. That's what happens when you overcomplicate the system. And you want a perfect system, there is no such thing as a perfect system, the perfect system is waking up with attitude and saying to yourself, I have 24 hours today,

Speaker 1 13:11

what a gift. How will I use this? Well, that's the system. Now it's more than that I'm going to teach you like the time boxing the time assigning how I do my my week planning, I'm gonna teach you that in just a second. And by the way, we have full courses and workshops on this in the College of confidence in the vaults. So when you become a member of the college, a competency, this is all available to you, when you change the way you use your time you will change your life. And the final thing I think that's a that's a problem that creates a complicated issue with time is that we don't know the difference between our priorities and our preferences, our priorities I get we do it all. And the reality is that's not real. Like that's just not realistic. Know your priorities. That's why I teach the concept in the College of confidence at the ABC 123 Know your A priorities and that's you only get three a priorities a day. Then decide what are your B priorities and then decide your C priorities. And this is a technique I encourage my students to do the night before the day. So you you already know Hey, tomorrow, here, my ABC 123. And now maybe you have 20 things that people expect of you but you still know at least what order to go in. And when you know what order to go and you don't get you don't spend five minutes going. What should I start on? You already know you start on the A tasks. This will save you an hour a day, the amount of little micro moments of time that we waste in transitioning in deciding what to work on next. It's massive. And so knowing what your priorities are is game changing and can earn you time back Okay, so let's talk about how to plan for success using your time okay, we don't hope to be successful we decide to be you decided that you will use your time well you're gonna spend your time on purpose. I want you to consider your time like an investment every time you go work out. That is an investment in your health. Every walk that you take is an investment in your future, it's an investment that you will reap rewards on in your 50s 60s 70s 80s and beyond. And one of the things I also want you to consider is that an investment has a compound interest effect, meaning that it will grow upon itself it compounds. And if you follow this with time, you'll understand that one of the ways I like to coach on time be on the core concepts I'm teaching you today is I like to think about micro moments. If the task is two minutes or less, I do it immediately. So I was actually just microwaving a cup of coffee, don't judge me I was microwaving a cup of coffee in between clients and I had three minutes. And I put my coffee in the microwave for a minute and a half. And I realized there were some crumbs on my floor. So took my little kitchen vacuum out. And for one minute, I just got everything I could get up. If it's a task that takes that you can do in a minute that will make you feel clean will make you feel structure that will make life be easier you do it. If it's an email, you need to write and it takes two minutes or less do it. If it's a phone call to a bill to find out about a bill that you it could take three minutes or less you do it if it takes three minutes or less do it. And know that in doing little by little big things get done, I approach my laundry like this. I don't know how, as a family of four, it feels like we have laundry for family of eight. And so my plan is every night there's a load every night I fold, and I fold 10 items at a time I fold 10. So basically two minutes worth, I walk away, do something else, and then come back now there are moments where I have allocated laundry time. And I'll do 20 minutes and get it all done. And I enjoy actually it's very therapeutic for me to fold up considered outsourcing my laundry I like I like the process of folding, I fold my husband puts away, but it can still take time. And when I'm overwhelmed, especially when I'm overwhelmed in any area of my life. And laundry is an easy example. So if we come back from a trip and there's like five loads, the folding of it becomes overwhelming. And so what I'll do is if I know I've got 20 minutes that night, while Brandon starts working on bedtime, or the kids I typically do folding, I can say cool. There's five loads here, how can I fold five at a time throughout the day, if I'm walking upstairs and walking by the laundry, five quick things, it's these little investments that will pay off big time. Another micro investment that I make is part of my morning nighttime routine. My morning routine includes two to three minutes depending on the exercises, I choose of two to three minutes of stretching, and two to three minutes of core core abs of any type. Now that means let's just call it three minutes. That means in seven days of the week, I'm doing 21 minutes of ab exercises every day without thinking about it. Now I also do some additional I work while I'm in the gym. But that's you know, I don't have to think about it, I don't have to add it into my workout and that. And that means that over the year, I'm going to be doing Oh, my goodness, well, what is 12 this just didn't blow up my calendar, my my calculator here 21 times 52, I do a 1092 minutes, a year of ABS without thinking about it just autopilot. Divide that by 60 minutes, I'm doing 18 hours of ABS. But it's only two minutes at a time. That's how you can get a compound interest. The same thing with stretching I'm stretching for I do two minutes of stretching in the morning and I do two minutes at night. So we already know the math on that. Well, let's do two minutes. So it's four minutes a day times 365 times. That's three. So that's one year I'm doing 1460 minutes of stretching without even having to go to a class. Let's divide that by 60. That's 24 hours a year. It's one full day that I'm stretching. I'm working on my flexibility. I'm allowing myself to breathe and think at the same time I'm slowing down. I am convinced that my two minutes of stretching is going to make me a flexible 80 year old. I'm convinced that the stretching I do when I wake up and bear it before I go to bed is going to help me be the snowboarder who's 75 who people like there's no way What are you doing on this double black diamond old lady. That's my goal. But it's not going to happen. Because I'm attending three yoga classes a week because right now that's not a time priority and our investment for it. And instead you could create little ways that you still progress on your goals. So that's one of my favorite time hacks that I have for you. If you want to start saying I want to compound effect of time. Your time is always going to pay off. We're gonna take a quick break for word from our sponsor. This episode is sponsored by better help. You may not know this is about me, but I married into a super large family. My husband Brandon is one of nine siblings in a very beautiful blended family. So at Christmas It's chaotic. And we have a crazy mix of white elephant gifts and stocking exchanges. And it's also fun. But the time together, along with the competitiveness of the white elephant exchange is where it's really at. Now, whether or not your family gives gifts at the holidays, you get to define how you give to yourself. And the holidays are a great time to do that. So whether it's by starting therapy, going easy on yourself during the tough moments or treating yourself to a day of complete rest. Remember to give yourself some love this holiday season. If you're thinking about starting therapy, give BetterHelp a try. It's entirely online designed to be convenient, flexible and suited to your schedule. Just fill out a brief questionnaire to get matched with a licensed therapist and switch therapists at anytime, or no additional charge in the season of giving. Give yourself what you need. With better help. Is it better help.com/confidence pod today to get 10% off your first month it's better help h e l p.com/confidence. Pod. So let's coach on the concepts I wanted to share with you today we have time blocking we have time boxing, and we have time assigning before we do any of this, I want you to know that I really teach the one of most effective ways to design your day on purpose. I call this the deliberate daily design as a whole course and workshop that I have in the college a competency you can get access as soon as you become a member at college incompetence.com. But I teach that on Sunday nights or anytime in the weekend, plan your whole week out. We don't do the time boxing time assigning and time blocking the day of or the night before you do it on the weekend as you map out your week ahead. Now, time blocking, I think a lot of people know hey, you're in a block. And if it's one activity, you do that whole activities together. But I also it's blocking segments of your calendar to be dedicated predictable time blocks meaning like from a three hour chunk of window. And you would do this you can do this in your work tasks if you work for yourself. Or you can do this in your lifestyle as well. There is a a a gentleman named Wayne cotton, who has a concept called no brown days. And he teaches time blocking via color coding. And he is he advises me you can do this, I just wanted you to kind of think about time blocking your schedule in this capacity. You can do blue sky is blue sky green machine, red tape, Mellow Yellow, and Blue Sky means streaming time, fun time, leisure. Inspiration, time with God, like your big thinking green machine is when you're working, you're making the green you're making the money, right, you're making the Benjamins. And so that might be nine to five or if you work for yourself, you you put around, then the time block. This is when I'm making green red tape is hey, I've got to drive my kids across town to soccer practice to swim practice to hockey practice, or I need to work on my taxes or we have to spend Fridays and really pay our bill like it's you're putting tape around something that says this is when like the logistics of adulthood have to get done. And then Mellow Yellow is quality time, chill time walks with your family, to intimate time with your spouse, family activities, it's time to be mellow. So that's a cool way to look at it. You can look at time blocking in segments that way. The other way I recommend time blocking is just start saying I have on Fridays we do finances, my husband and I sit down and we do a quick overview of finance finances. So that's our financial Fridays. Another time blocking thing is you could look at if you are in a creative role, that you do creative things, maybe Tuesday and Thursday mornings. And then you do your admin Wednesdays and Mondays, right you just go here's the block of time where I do this, I do this with my email writing to my list. So I write all of my emails for a week ahead of time in one time block because that way, in the block on a Thursday, I have told myself, my emails are due on Thursday. Now, by the way, I work for myself, I report to myself, there is no due date, the due date is the day I want to send it which might be Wednesday or next Friday. But I've just told myself I'm in to time block, but every Thursday to create content for the week ahead. And then it just becomes a thing that gets done. Now that doesn't say to say that there's not grace to say there are times that that doesn't happen, and that you're behind schedule, but that's fine. So you pivot. But I like that this is just time blocking gives you a way to systemize your life and categorize certain blocks or certain days to do certain things. What this does is it takes you out of the overwhelm. It takes you out of of switching tasks and concepts back and forth very quickly. Really, really really key so that is what time blocking is. And so if you were coaching with me and you were working on a big project, I would first ask you have you time blocked it and time blocked it meaning assigned a thing that nothing else goes in into it. And you've just decided ahead of time for the week ahead, potentially the month ahead, potentially the whole year ahead, what day in the general block, beginning of the day, end of the day, middle of the day, what timeframe that will be done. Now time boxing is different than time blocking, I just want you to imagine time boxing is just a little bit smaller time block a boxing is scheduling tasks to be done at a certain time. And so let's say you had done some time blocking of saying, Alright, I have a half day work on Thursday. And so I'm going to put some red tape around my afternoon, and I'm going to do life, I'm going to get some Christmas presents, I'm going to, you know, you know, the adulting calls, we have to make of like, should I switch my cable provider, I've got to make a couple phone calls, gotta pay a bill, gotta send a gift, you do that. So that's your red tape your life stuff. Now, in that, you would say, Here's my red tape, what timeboxing is, is saying I'm actually taking the time block that I've created for red tape, and I'm time boxing, I'm writing exactly what needs to get done in that time. So I'm going to not just say, take care of life stuff, I'm gonna, I'm gonna list out internet provider, it's not the to do list, but at a specific time, so at three o'clock, because otherwise, you're gonna find yourself, it's 530 calling and then closed at five, you maybe it's writing the proposal draft that's hanging over your head or an important email, you're pre assigning your life to yourself ahead of time. So you are actually taught me your time box, you are saying this is the time I'm going to do this thing. So that would be how it would work for red tape. But if you're looking at, maybe you have a huge project, or a huge proposal you're working on, and time boxing would be saying our time blocking is saying on Tuesdays and Thursdays, I'm working on this project. And then time boxing would be looking ahead and your calendar for the month ahead. And then just a scribing and prescribing a time is within that time block that you're doing a very specific thing. So time boxing might be for a proposal, the first day on a Tuesday, eight o'clock, work on on outline, 10 o'clock, do second draft of outline, 11 o'clock, research, email Blank, blank blank, in relation to proposal, the next Thursday, very specifically, second final draft of proposal, email to the person I need to send it to, and then review and analyze, right, like you would actually say, because if you just say I'm gonna work on proposal, you're gonna find yourself sitting down into your into your time block, if you've not time boxed it,

Speaker 1 27:39

going, I guess I should, Alright, I gotta feel inspired, I gotta work that when you time block, it takes the need for how you feel out of it, you are just sitting down. And it's as if somebody else your prefrontal cortex, as a sign ahead of time, what you need to do as specific time and what you need to get done. So that is what that that's what time boxing is. And we start with time blocking. And then you take your time block and your time box, you start scheduling tasks to be done at a certain time. Now, what is time assigning, time assigning is deciding ahead of time how long a task will take, or how much time you will dedicate to it. This is particularly helpful for those big creative tasks or quote unquote, important tasks. And it could be you know, for example, my my, my brother is working on his on on an academic book for for the academic world of archaeology. And we were talking about something and I said, Hey, so he's got this. He's in this final stretch of production of this. And he has, he has a deadline, he has a due date. But I asked him, I said, and he was feeling a little overwhelmed. And I said, Well, if you were time, how would you time assign this? And I said, actually, the first step question we want to ask ourselves is, how many hours does it actually take for me to do this thing, because Parkinson's Law states that work expands to fill the time available for its completion. In other words, if you give yourself a certain amount of time to complete a task, the task will often take up that entire allotted time, regardless of the actual complexity or required effort. It's a concept that was first articulated by Cyril on Northcote Parkinson, in an essay that was published in 1955, but it holds true if you say you can get this essay written in two hours, you can get it written probably can complete in two hours, but if you say eight, it will take eight. And so time assigning is giving your best educated guess, and making, putting boundaries on how long you'll spend on any certain thing. This is really helpful for for life stuff. Maybe you're planning a trip and you can't decide what hotel to go to or which airline to take or which ticket to buy or where to maybe you're deciding between two locations, time assign. I have exactly one hour to research make a decision, meaning I'm going to research for 20 minutes. I'm going to make a decision. After 20 minutes, spend my set Can 40 minutes booking and finalizing hotel travel and the things that is the magic of time assigning, because if you don't do that I can speak from personal experience, planning a trip like that or making a decision could take three days. And then you keep putting it off. And then you feel like this impending thing is on you. I do this often with my online work, I time assign my laundry, I time assign how long it's gonna take me to make my kids lunches for school, I time assign planning my trips that way a time assign how long I'm going to spend working on a podcast outline or any task. It's amazing. So we're gonna first start in review, we're gonna time Bob block and say, here's what I'm working in general on this general thing, and insert segment in your life so that you have some predictability. And then we time box within that time block and assign tasks to be done at certain times. This way, when you show up the next day, at for the time block, you're not like, oh, I don't feel like doing that. You just see it as if there's a boss you who pre assigned it to you. This is how we get ourselves to do certain things. I timebox. I'm one of the most motivated people when it comes to working out. And I timebox my workouts, I pre decide what time everything gets done. Because what gets scheduled gets done, and stuff we're waiting to, for your scheduled workout. Start scheduling your time, when you schedule your time, you're investing your time you're using your time, you can look at your time and say what needs to get. And then we time a sign within the time box, we start making a deciding ahead of time how long a task will take and how much time we should dedicate to it. And I think you would be amazed I work with my clients on this a lot on on how a lot of the time assigning when you start becoming really good at the skill of it, you can probably cut in half how long it takes you to do things. Because if you have focus and you have structure, you get things done quick if you're not relying on motivation, and you can use these these, the blocking boxing and assigning helps you focus. My other focus hack for time. Assigning effective execution on time assigning is to get yourself a hourglass countdown, I got a beautiful one off of Amazon, it's gold. It's pretty, it's it's on my desk, it's 15 minutes long, and I flip it. It's amazing what I can get done when I flip it. And it's almost like a game of ice time. I tell myself, you had 15 minutes to do this. Let's go and flip it upside down. And I can execute at a higher level. Because I've time assigned to the task, I don't get lost, I don't get distracted. It's amazing. So there's some amazing ways and resources start with start with time is time blocking time assigning time boxing, and then you will be out the gate. Now another incredible tool that I love, love to teach when I teach this in the college competence. And it's I want to teach it to you as well. I want to give you the actual workbooks. I'm not going to spend our time here on the podcast today walking you through it. But you might have heard me mentioned it before. I believe this is one of the most fundamental, best ways three minutes that you can use every single day is a game changing tool for how you use your time and how to effectively scale your time. And it's called the 333 method. If you do three minutes at night, I'm going to give you the workshop and the training for the 333 method for free. All you need to do is go to Trish blackwell.com forward slash 333. And I will send it to you immediately. It is a tool that will change your life it will help you ground yourself in gratitude be able to prioritize and time assign your priorities effectively for the next day and more effectively. More importantly, you will actually deepen your sense of, of, of of confidence in in your momentum in your ability to use time in seeing that the time you're spending is effective, and that it's working. It is an incredible tool get you a copy of the 333 method plus the training is a 10 minute training y'all 10 Minutes video with me where I can walk you through the steps of how to use your time and map for success with three minutes a day. Imagine that what if three minutes a day changed the entire effectiveness of your year? I really believe that Ken and it will get your copy for free at Trish blackwell.com forward slash 333 We're going to end with that today. Thank you so much for being part of the podcast fam. The confidence family. It is an absolute privilege and honor to be a voice of encouragement in your life. Please share the show write a review. Send this to a friend say hi to me on Instagram or Facebook. I'm Trish underscore Blackwell on Insta and Trish Blackwell coaching on Facebook. Go out there today you'll be more of who God created you to be. Be you. Be free. Thanks for listening to the confidence podcast and allowing me to be your coach today in your life. If you love the show, please let us know by leaving a review in iTunes are encouraged by what you learned. share this episode with a friend and let us Know that the show is changing your life by saying hi to us on social media Instagram, Trish_Blackwell are on Facebook Trish Blackwell Coaching, ready to take what I teach and really take it to the next level. Join us today in the College of Confidence. It's my group coaching program that you can join risk free and cancel anytime. And the COC you'll scale your confidence, your courage, and the changes you make in your life is the coaching support and community you've been looking for. Go to www.collegeofconfidence.com to get started. If you love the podcast, you will love the College of Confidence even more, and see even more transformation in your life. Come and see for yourself. I'm cheering you on friend. See you soon

Transcribed by https://otter.ai


Get started with thought work

Master a Highly Effective Journaling Habit

Download my custom created journal, The Toxic Thought Freedom Journal, and get 7-days of free coaching with me on how to journal with power and effectiveness.

Yes! I Need That